Fox Valley Park District provides outdoor venues ideal for a variety of special events. The Waubonsie Lake Trail and Gilman Trail serve as scenic routes for hosting 5K runs, walk-a-thons, bike races and more. Groups are welcome to reserve any of our parks for gatherings of all sizes.

Virgil Gilman Trail

Run/walk events are permitted on the non-certified portion of the Fox Valley Park District Virgil Gilman Trail system on a first-come, first-served basis for use from 4:30 to 10:30 a.m. April to November with post-race festivities concluding no later than 11:30 a.m. The site includes use of the parking facilities at Blackberry Farm for event staging along with use of the non-certified course as outlined in the Gilman course map. The District limits the number of events scheduled at this location to no more than two per month in consideration of the general population using this site for recreational purposes.

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Waubonsie Lake Trail

Run/walk events are permitted on a first-come, first-served basis for use from 4:30 to 10:30 a.m. April to November. The site includes use of the parking and restroom facilities located at Charles E. Horscheit Park or Waubonsie Lake Park along with use of the certified course outlined in the Waubonsie Lake Trail map (certification code = IL-08075 JW). All activities on or near the Waubonsie Lake Trail must be concluded by 11 a.m. The District limits the number of these events scheduled at this location to no more than two per month in consideration of the general population using this site for recreational purposes.

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  • Reservation Permit Information
  • Reservation Permit Information

    Permits are issued from April to November, seasonally. Applications may be submitted the first weekday in February to:

    • Cole Center Administration Office, 101 W. Illinois Ave., Aurora
      Monday through Friday, 8 a.m. to 5 p.m.

    Proof of insurance including the Fox Valley Park District as additionally insured is required for the event.

    All Fox Valley Park District rules and regulations must be adhered to during the event. Any special requests with regard to signage, advertisements, vendors, sponsors, etc., should be directed to the FVPD Cole Center Administration Reception Desk. The following additional services may be provided for your event for an additional cost. Please note that some services may be required for an event at the discretion of Fox Valley Park District Management.

    Run/Walk Basic Fees
    Group Type Resident Non-Resident Refundable Deposit
    Individual / Organization $120 $300 $100
    Non-profit $90 $225 Deposit waived with 501(c)(3) form
    Special Event Basic Fees
    Group Type Resident Non-Resident Refundable Deposit
    Individual / Organization $120 $500 $100
    Non-profit $90 $300 Deposit waived with 501(c)(3) form

    Required Services

    All events:
    Security contracted or provided by Fox Valley Park District
    200 to 299 attendees = 1 security personnel minimum per hour for duration of event
    300+ attendees = To be determined by Fox Valley Park District
    $35 per hour per security personnel
    Gilman Trail:
    Pre- and post-race event area, Blackberry Farm parking lot,
    after-hours staffing
    $35 per hour
    Portable restroom units placed on FVPD property
    by Service Sanitation.
    Call 630-820-5660
    Waubonsie Lake Trail:
    Pre- and post-race event area at shelter, restroom and parking $110(Resident) / $130(Non-resident)
    Non-profit group with 501(c)(3) form: $110(Resident) / $130(Non-resident)

    Pre- and post-race event area at shelter, restroom and parking

    Additional Services

    Additional Services
    Picnic tables placed at site (away from trail system) $15 each
    Sweeping of trail the day before the event $125
    Shelter rental, restroom and parking (available depending on park)
    Rental rate $110(Resident) / $130(Non-resident)
    Public agency, school or not-for-profit agency $110(Resident) / $130(Non-resident)

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